Privacy Policy

Status: 01/2020

GENERAL NOTES

The following notes provide a simple overview of what happens to your personal data when you visit our website. Personal data are all data with which you can become personally identifiziert. For detailed information on data protection, please refer to our data protection declaration listed below this text. The data protection declaration, from which the use of your data results, can be called up, saved and printed out at any time under the URL https://hr-universal.de/pdf/Datenschutzerklaerung.pdf.

DATA COLLECTION ON OUR WEBSITE

WHO IS RESPONSIBLE FOR DATA COLLECTION ON THIS WEBSITE?

The data processing on this website is carried out by the website operator. His contact details can be found in the imprint of this website.

HOW DO WE COLLECT YOUR DATA?

On the one hand, your data is collected by providing us with this information. This can be data that you provide us via the application form, an e-mail or by telephone.

Other data is automatically collected by our IT systems when you visit the website. These are mainly technical data (e.g. internet browser, operating system or time of the page call). This data is collected automatically as soon as you enter our website.

WHAT DO WE USE YOUR DATA FOR?

Part of the data is collected to ensure that the website is provided without errors. Other data can be used to analyse your user behaviour.

HOW DO WE PROCESS YOUR DATA?

If you contact us, for example by sending us an e-mail or by using our application form on our website, in the course of which we collect data such as name, address etc., you agree to the temporary storage and use of the data you provide for the purpose of contacting us. The data you voluntarily provide will be deleted by us immediately after contact is established, unless a contractual relationship is established.

APPLICATION DATA

Otherwise, voluntarily provided personal data will be collected exclusively for the purpose of implementing contractual relationships (for example, in the context of your online application or personnel enquiries) and stored and processed for the contractually agreed period of 90 days. Only if you expressly agree to a longer storage of the data, the data will be stored for the duration of 90 days. As a matter of principle, personal data is only collected and stored to the extent necessary for the performance of our activities. Your data will only be passed on to other third parties, i.e. to companies not legally associated with us (e.g. companies offering jobs), if this is necessary to process your request and if you have authorised us to do so. The necessity of data transfer to third parties is based on the jointly created search and offer profile.

We share personal data with providers who provide services on our behalf in accordance with our instructions. We permit these providers to use or disclose the information only to the extent necessary to provide the services on our behalf or to comply with legal requirements.

In addition, we may disclose your personal information if we are required to do so by law or legal process; to law enforcement authorities, courts, government officials, based on a legitimate request for disclosure; and when we believe that disclosure is necessary or appropriate in connection with an investigation of suspected or actual fraudulent or illegal activities.

If an employment contract is concluded, the retention periods shall be governed by statutory provisions.

CUSTOMER DATA

Data that you as a customer communicate to us will be stored in order to ensure a smooth contract processing and execution and optimal performance. These are personal data of contact persons of the organization, notes of conversations, reported positions and job placement. The main focus is on data that is necessary to conclude contracts, to comply with contracts and to contact the responsible contact person (in the case of new hires, contract extensions, invoicing, etc.). In unusual cases, we may also use your personal data to exercise, assert or defend legal claims. We may use your personal data for the purposes described above if we consider this necessary for our legitimate interests. If you do not agree to this, you may, under certain circumstances, be entitled to object.

SUPPLIER DATA

We store (and update if necessary) your data in our database so that we can contact you in connection with orders and agreements. In unusual circumstances, we may also use personal information about you to exercise, enforce or defend legal claims. We may use your personal information for the purposes described above if we consider it necessary for our legitimate interests. If you do not agree to this, you may, under certain circumstances, be entitled to object.

WHAT RIGHTS DO YOU HAVE REGARDING YOUR DATA?

You have the right to receive information free of charge about the origin, recipient and purpose of your stored personal data at any time. You also have the right to demand the correction, blocking or deletion of this data. Reasons which may justify one of these activities are: the original purpose of the data processing is no longer given, you have revoked your consent or the data has been processed unlawfully. If you have given us your consent to store, process or pass on your data to third parties, you have the right to revoke your consent at any time for the future.

Furthermore, you have the right to transfer your data from one person responsible to another (data transferability). In this context, we will provide you with the data in a standard, password-protected format; or transfer the data ourselves on your behalf. This applies to personal data that you have made available to us and personal data that we process with your consent or for the purpose of fulfilling the contract.

You can contact us at any time at the address given in the imprint for this and other questions on the subject of data protection. Furthermore, you have the right of appeal to the responsible supervisory authority.

Analysis tools and third-party tools

When you visit our website, your surfing behaviour can be statistically evaluated. This is mainly done with cookies and with so-called analysis programs. The analysis of your surfing behaviour is usually anonymous; the surfing behaviour cannot be traced back to you. You can object to this analysis or prevent it by not using certain tools. For detailed information on this finden please refer to the following privacy policy.

You can contradict this analysis. We will inform you about the possibilities of objection in this privacy policy.

GENERAL NOTES AND COMPULSORY INFORMATION

PRIVACY

The operators of these pages take the protection of your personal data very seriously. We treat your personal data confidentially and in accordance with the legal data protection regulations and this data protection declaration.

When you use this website, various personal data is collected. Personal data is data with which you can become personally identifiziert. This privacy policy explains what data we collect and what we use it for. It also explains how this is done and for what purpose.

We would like to point out that data transmission on the Internet (e.g. communication by e-mail) can have security gaps. A complete protection of data against access by third parties is not possible.

NOTE ON THE RESPONSIBLE AUTHORITY

The person responsible for data processing on this website is:
Markus Rohm
HR Universal GmbH
Cäcilienkloster 6
50676 Cologne
Germany

Phone: +49 221. 12 60 66-0
Email: info@hr-universal.de

Responsible party is the natural or legal person who, alone or jointly with others, decides on the purposes and means of processing personal data (e.g. names, e-mail addresses, etc.).

DATA SECURITY

To prevent misuse of your data, we secure our systems by technical or organizational measures against loss, destruction, access, modification or distribution of your data by unauthorized persons. In addition to SSL encryption (128-bit encryption), we use firewalls and anti-virus and anti-hacker programs. The SSL protocol secures the transfer between a domain on a web server and the visitor of this domain. You can recognize the activated SSL encryption by the green symbol (closed lock) next to the URL address field of your browser. If the encryption is not active, data can easily be read by third parties. You should therefore consider sending sensitive data before sending it. Contact by e-mail is usually not encrypted. You should also be aware of the risks when choosing this communication channel, as complete protection cannot be guaranteed.

SSL AND TLS ENCRYPTION

For security reasons and to protect the transmission of confidential content, such as orders or inquiries that you send to us as the site operator, this site uses SSL or TLS encryption. You can recognise an encrypted connection by the fact that the address line of the browser changes from “http://” to “https://” and by the lock symbol in your browser line.

If SSL or TLS encryption is activated, the data you transmit to us cannot be read by third parties.

OBJECTION TO ADVERTISING-MAILS

The use of contact data published within the framework of Impressumspflicht for sending advertising and information material not expressly requested is hereby prohibited. The operators of the site expressly reserve the right to take legal action in the event that unsolicited advertising information is sent, for example by spam e-mails.

DATA PROTECTION OFFICER

STATUTORY DATA PROTECTION OFFICER

We have appointed a data protection officer for our company.
Melanie Wenig
Cäcilienkloster 6
50676 Cologne
Germany

Phone: +49 221. 12 60 66-0
Email: info@hr-universal.de

DATA COLLECTION ON OUR WEBSITE

COOKIES

The Internet pages partly use so-called cookies. Cookies do not damage your computer and do not contain viruses. Cookies serve to make our offer more user-friendly, effective and safer. Cookies are small text files that are stored on your computer and saved by your browser.

Most of the cookies we use are so-called “session cookies”. They are automatically deleted at the end of your visit. Other cookies remain stored on your terminal device until you delete them. These cookies enable us to recognize your browser the next time you visit us.

You can set your browser so that you are informed about the setting of cookies and allow cookies only in individual cases, exclude the acceptance of cookies for certain cases or generally, and activate the automatic deletion of cookies when closing the browser. If you deactivate cookies, the functionality of this website may be limited.

The website operator has a legitimate interest in the storage of cookies for the technically error-free and optimised provision of his services. Insofar as other cookies (e.g. cookies for analysing your surfing behaviour) are stored, these are treated separately in this data protection declaration.

SERVER-LOG-FILES

The provider of the pages automatically collects and stores information in so-called server log files, which your browser automatically transmits to us. These are:

  • Browser type and version
  • Operating system used
  • Referrer URL
  • Host name of the accessing computer
  • Time of the server request
  • IP address

This data is not merged with other data sources.

The basis for data processing is Art. 6 para. 1 letter f DSGVO, which permits the processing of data for the fulfilment of a contract or pre-contractual measures.

REGISTRATION ON THIS WEBSITE

You can register on our website to use additional features on the site. We will only use the data entered for this purpose for the purpose of using the respective offer or service for which you have registered. The Pflichtangaben requested during registration must be entered in full. Otherwise we will refuse the registration.

For important changes, such as changes to the scope of the offer or technically necessary changes, we use the e-mail address provided during registration to inform you in this way.

The data entered during registration is processed on the basis of your consent (Art. 6 para. 1 lit. a DSGVO). You can revoke any consent you have given at any time. All you need to do is send us an informal notification by e-mail. The legality of the data processing already carried out remains unaffected by the revocation.

The data collected during registration is stored by us for as long as you are registered on our website and is then deleted. Legal retention periods remain unaffected.

These explanations are limited to the function: “Stay informed”. With this function you can request current job offers for a selected occupational field. Just like registering for this function, you can also log out via the homepage.

SOCIAL MEDIA

LINKEDIN PLUGIN

Our website uses features of the LinkedIn network. The provider is LinkedIn Corporation, 2029 Stierlin Court, Mountain View, CA 94043, USA.

Every time you access one of our pages that contains LinkedIn functions, a connection to LinkedIn servers is established. LinkedIn is informed that you have visited our web pages using your IP address. If you click on LinkedIn’s “Recommend Button” and are logged into your LinkedIn account, LinkedIn is able to track your visit to our site to you and your account. We would like to point out that we, as the provider of the pages, have no knowledge of the content of the transmitted data or its use by LinkedIn.

For more information about this finden please see the LinkedIn privacy policy at: https://www.linkedin.com/legal/privacy-policy.

XING PLUGIN

Our website uses features of the XING network. The provider is XING AG, Dammtorstraße 29-32, 20354 Hamburg, Germany.

If you activate this function, you can use data from your Xing profile (title, first name, last name, etc.) to import them into our application form. Each time you access one of our pages that contains XING functions, a connection is established to XING servers. To the best of our knowledge, no personal data is stored in this process. In particular, no IP addresses are stored or usage behavior is evaluated.

Further information on data protection and the XING Share button finden can be found in the XING privacy statement at: https://www.xing.com/app/share?op=data_protection.

ANALYSIS TOOLS AND ADVERTISING

GOOGLE ANALYTICS

This website uses functions of the web analysis service Google Analytics. The provider is Google Inc, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA.

Google Analytics uses so-called “cookies”. These are text files which are stored on your computer and which enable an analysis of your use of the website. The information generated by the cookie about your use of this website is usually transferred to a Google server in the USA and stored there.

The storage of Google Analytics cookies is based on Art. 6 para. 1 lit. f DSGVO. The website operator has a legitimate interest in the analysis of user behaviour in order to optimise both his website and his advertising.

IP ANONYMIZATION

We have activated the IP anonymization function on this website. This means that your IP address will be truncated by Google within member states of the European Union or in other signatory states to the Agreement on the European Economic Area before it is transmitted to the USA. Only in exceptional cases will the full IP address be transferred to a Google server in the USA and shortened there. On behalf of the operator of this website, Google will use this information to evaluate your use of the website, to compile reports on the website activities and to provide further services to the website operator in connection with the use of the website and the Internet. The IP address transmitted by your browser within the scope of Google Analytics is not combined with other data from Google.

BROWSER PLUGIN

You may refuse the use of cookies by selecting the appropriate settings on your browser, however please note that if you do this you may not be able to use the full functionality of this website. You can also prevent the collection of data generated by the cookie and related to your use of the website (including your IP address) to Google and the processing of this data by Google by downloading and installing the browser plugin available under the following link: https://tools.google.com/dlpage/gaoptout?hl=de.

OBJECTION TO DATA COLLECTION

You can prevent the collection of your data by Google Analytics by clicking on the following link. An opt-out cookie is set to prevent the collection of your information on future visits to this site: Disable Google Analytics.

More information on the handling of user data at Google Analytics finden can be found in the privacy policy of Google: https://support.google.com/analytics/answer/6004245?hl=de.

ORDER DATA PROCESSING

We have concluded a contract with Google for commissioned data processing and fully implement the strict requirements of the German data protection authorities when using Google Analytics.

DEMOGRAPHIC CHARACTERISTICS AT GOOGLE ANALYTICS

This website uses the “demografic Features” function of Google Analytics. This allows reports to be generated that contain statements about the age, gender and interests of the site visitors. This data comes from interest-based advertising by Google as well as visitor data from third parties. This data cannot be assigned to a specific person. You can disable this feature at any time by changing the ad settings in your Google Account, or generally prohibit Google Analytics from collecting your information as described in the “Opting out of data collection” section.